CROSS-BORDER COOPERATION PROGRAMME

2014-2020

Ionian-Adriatic Early Warning

Monitoring System 

 

I-ALARMS

Date 14 May 2018

Job Description – Finance Assistant

 

Job title: Finance Assistant part-time

Location: Vlore

Salary range:    152 EUR gross pro rata per month

 

Contract type: Individual Part –time Contract to 30 June 2020

Hours: Part-Time, 20 hours per week

Breakdown of hours are negotiable

Responsible to: Executive Director

Responsible for: N/A

 

Job Overview

 

Aarhus Information Centre Vlore is a non-governmental organization that works to promote access to information, public participation and access to justice in environmental matters.  

Aarhus Information Centre is looking for a part time experienced finance assistant for the implementation of the project Ionian-Adriatic Early Warning Monitoring System (i-ALARMS ) funded in the frame of Cross-Border Cooperation Programme Greece-Albania 2014-2020.

He/she will be responsible to the executive director of the centre for the day to day financial administration across the organisation. This will involve providing support with various tasks including Payroll, procurement, transactions and the preparation of all supplier payments and staff expenses. This role is ideal for someone who is at an early stage in their accounts career or possibly someone returning to work, as on-the-job training will be provided as part of the induction to familiarise you with relevant organization and the project requirements. 

WP1 - Project Management & Coordination

Deliverable 1.5.2 - Project Financial Management-Progress Financial Reports -, meetings)

WP2 - Communication & Dissemination 

Deliverable 2.5.2 - Training of the authorities personnel

Deliverable 2.5.3 - Dissemination activities

WP3 - Precipitation and Fire data collection and processing

Deliverable 3.5.1 - Collection and processing of precipitation data

Deliverable 3.5.3 - Collection and processing of fire information

 

Main Duties and Responsibilities

 

Accounting:

• Maintain the financials and Purchase Ledger, including inputting all supplier transactions;

• Ensure all invoices and expenses are authorised and coded correctly, including staff expenses

• Prepare supplier and staff expenses payments in line with payment policies.

• Input all cash transactions and maintain files of cash receipts and payments vouchers.

• Record and administer use of company credit and fuel cards.

 

Payroll:

• Prepare the monthly payroll, process payments and distribute payslips to staff.

• Deal with all staff payroll queries in the first instance.

• Maintain up-to-date payroll records. Ensure that all PAYE and National Insurance procedures are properly accounted for.

Person specification

Skills and experience

 

Essential:

• Relevant accounting qualification(s), or the ability to demonstrate appropriate skills and

• Knowledge.

• Excellent numeracy skills & attention to detail.

• Good verbal and written communication skills.

• Good customer service skills.

• Knowledge of the MS Office suite (particularly Word and Excel).

• Experience of maintaining spreadsheets.

• Knowledge of EU PRAG system

 

Desirable:

• Some experience of Finance 5, Payroll.

• Some experience of designing spreadsheets.

 

Personal qualities:

• Commitment to work with Aarhus Information Centre’s mission and values - desire to make a difference.

• Proactive.

• Team player.

• Flexible, and willing to work in the constantly changing environment

• Conscientious and responsible.

• Ability to support and enthusiasm others and maintain a professional image.

 

Contact:

If interested please send your CV in Europass format and a short letter setting out why you would like the position and how you feel your experience and qualifications match the profile to the mail address no later than 15 June 2018 at latest 17:00 hrs.

 

Att: Robert Murataj

Lagja “Hajro Cakerri”, Rruga “Ervehe Gorishti”, Nr 9, Vlore, Albania

 

E-mail: aicvlore@gmail.com 

 

 

 

[1] Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).